Terms Of Reference

  1. BACKGROUND
    In 2004 a Panel for Community Safety was convened and it produced a report entitled "Community Crime Prevention:  Investing in a Safer Ottawa.” The report was presented to City Council and a permanent responsibility centre for crime prevention was created in the 2005 budget process.  (Motion no. 27/66)
     
  2. VISION
    Ottawa is a community in which individuals, families and neighbourhoods are safe and feel safe.
     
  3. MISSION
    To contribute to crime reduction and enhanced community safety in Ottawa through collaborative, evidence-based crime prevention
     
  4. GOALS
    To develop a community-wide strategic plan to reduce crime and enhance community safety in Ottawa.
    • To implement specific targeted crime prevention programs and to support programs through appropriate community agencies and associations.
    • To assist and support community groups and the City in acquiring, developing or enhancing the tools needed to operate programs to increase safety.
    • To seek the funds and create partnerships essential for sustaining long-term crime prevention programs.
    • To promote policy solutions to issues of crime and disorder.
    • To monitor and evaluate on an ongoing basis the progress and impacts of plans and implementation
       
  5. ACCOUNTABILITY
    Crime Prevention Ottawa was founded by the City of Ottawa and it is jointly responsible to the City of Ottawa and to the greater community of Ottawa through an annual report to City Council and to the Community Forum.

    In addition to the City of Ottawa, Crime Prevention Ottawa is a partnership of four key institutions:  the Ottawa Police Service, the United Way/Centraide Ottawa, the Children's Aid Society of Ottawa and Ottawa"s four school boards through OCRI’s  K-12 Leadership Group.

    Crime Prevention Ottawa is governed and guided by a Board of Directors which is responsible for setting strategic direction, assuring sound financial management and hiring an Executive Director.  The Executive Director reports to a personnel committee and to the Chair of the Board.

    Crime Prevention Ottawa consults with a Community Forum made up of stakeholders concerned with community safety and crime prevention.  The Community Forum advises the Board of Directors with regards to emerging issues in the community, priorities and successes.
     
  6. BOARD OF DIRECTORS
    The Board of Directors, made up of 16 members, is a broad representation of the community and of institutions which contribute to safety in our community.  The Board will be reflective of the community of Ottawa including consideration of balance with regards to ethnocultural diversity, the English and French communities, gender, rural-suburban-urban concerns and youth and seniors issues.
    1. Appointments
      The Board of Directors shall include two categories of membership:  those who are appointed by the key institutions and general representative members.  The Board includes but is not limited to:

      Appointments by the founding institution:
      • One elected municipal official as appointed by Council
      • The Mayor
      • The Deputy City Manager responsible for Community and Protective Service
      • The Chief of the Ottawa Police ServiceOne Director of Education (as appointed by the OCRI K-12  Educational Leadership Group
      • The President of the United Way
      • The Executive Director of the Children’s Aid Society of  Ottawa

        General Representatives:

        Up to seven representatives of the community as appointed by Council.  These representatives will include a selection from: business, community associations, community service providers.
        At least one academic or researcher with expertise on matters related to community safety as appointed by Council.
         
    2. Term of Office
      Members of the Board of Directors are appointed for a period of up to 4 years with a possibility of being renewed once.
       
    3. Removal of Directors
      The Board of Directors reserves the right, by a vote of a simple majority, to remove members for non-attendance at meetings and other exceptional circumstances.
       
  7. COMMUNITY FORUM
    The Community Forum is an advisory body.  It gives feedback to the Board of Directors with regards to planning and operations and advises with regards to emerging issues in the community, priorities and successes.  The Community Forum is made up of a broad representation of the community and of institutions which contribute to safety.  The Forum will be reflective of the community of Ottawa including consideration of balance with regards to ethnocultural diversity, the English and French communities, gender, rural-suburban-urban concerns and youth and seniors issues. 
    1. Appointments
      Members of the Community Forum shall be appointed by the Board of Directors based on a broad public recruitment in partnership with the City Advisory Committees unit.  The Forum will be comprised of at least 30 representatives or individuals but no more than 60 representatives or individuals.
       
    2. Term of Office
      Members of the Community Forum are appointed for a period of up to 4 years with a possibility of being renewed once with the exception of the first appointees.  The first group of appointees will be randomly divided into 2 or 4 year appointments to create a rotation of positions.
       
    3. Removal of Members
      The Board of Directors reserves the right, by a vote of a simple majority, to remove members for non-attendance at meetings and other exceptional circumstances.
       
    4. Chair of the Community Forum
      The Chair of the Community Forum shall be the Vice Chair of the Board of Directors or another member of the Board of Directors.
       
    5. Meetings
      The Community Forum will meet at least once a year.  All meetings of the Forum shall be public meetings.